Our Procurement Department supervises all procurement processes regarding any type of product or service (except for consulting services, retail purchases and barter transactions) for the parent company and the Italian subsidiaries, overseeing relations with suppliers. It governs the following four areas: real estate, facilities and ICT, outsourcing and raw materials, marketing and promotions.
Procurement is responsible for monitoring the Group’s procurement process with direct and coordinated action with respect to all companies, monitoring all steps as part of an early involvement and procurement marketing approach: from market research on suppliers, products and services to the analysis of requirements; from the launch of periodic and specific tenders on different products and services to the negotiation of the best conditions, and from price monitoring to quality improvement for all products and services. The Group’s Procurement Department is also responsible for ensuring the formal and material correctness and completeness of orders and contracts, also by relying on Legal and Corporate Affairs and the competent technical departments in compliance with the Organisation, Management and Control Model adopted by the Group.
Procurement applies the fundamental principles previously identified for the correct and effective management of the Group’s expenditure and, thanks also to the extension of the sustainability project, it facilitates a more consistent approach to the adoption of ethical behaviour in line with the principles contained in the company’s Code of Ethics.
As for suppliers, the trend is to move closer to ethical standards of conduct, also by fostering the obtaining of certifications, respect for human rights and safety compliance in the workplace, the prohibition of child labour and the pursuit of sustainability policies.
Within the aforementioned four areas covered by the Procurement Department, we therefore tend to identify and certify those suppliers that increasingly align with the company’s requirements, becoming an active party in the understandably broad project of value creation in order to jointly pursue economic, social and environmental objectives.
As part of our extended responsibility towards our customers, we increasingly seek to manage finished products from external suppliers in all cases in which a Mondadori product (usually a magazine) is sold together with a third party product (such as a DVD). The people buying such packs must be entirely confident about the content, be it directly produced by Mondadori or by third parties.
According to a 2014 estimate, 80% of the value of orders for add-on products (except for publishing products, music and films) placed by Mondadori regard products coming from China. Mondadori does not import them directly, but relies on one or more intermediaries who are responsible for factory checks and for all transport and customs operations.
In order to protect ourselves and our customers against activities that are not in line with our principles, in our contracts/orders we specify compliance with:
- the Mondadori Code of Ethics;
- European regulations;
- minimum worker age: 14 years.
Moreover, though lacking a standardised procedure, an agreement with suppliers is in place that requires that they specify the below information on the product label, whenever required by law:
- origin of product components;
- product content, particularly as regards substances that can have significant environmental or social impact;
- safe product use;
- product disposal and relevant environmental/social impacts.
After the enforcement (in July 2011) of the new EU “Toy safety directive” (2009/48/EC), we stipulated a contract with an independent auditing firm in order to improve the implementation of legal requirements and ensure that the products defined as “toys” comply with the relevant safety standards.
Our Code of Ethics includes a series of global standards for the management of suppliers regarding the following issues:
- social obligations and protection of the security of suppliers and their employees
- selection and evaluation criteria
- correctness of mutual relations
- measures for controlling compliance with the Code of Ethics